AI automation for estate agents and letting agents
Every lead answered. Every viewing booked.
Estate agents lose leads to slow replies and lose evenings to admin. We automate viewing enquiries, scheduling, rent reminders and landlord reports, and can build a property CRM around how your agency actually works.
Typical admin we take off your team
Where the time goes in a typical business like yours, and how much automation could take over.
Example automations
Instant replies to Daft and website enquiries
Every enquiry gets a reply within a minute with viewing slots from your calendar. Questions about the property are answered from the listing.
Viewing scheduling and reminders
Buyers and tenants pick a slot, get a reminder the day before, and a feedback request after. Your negotiator sees the day planned in the morning.
Maintenance requests for lettings
Tenants report issues through a simple form. The request is sorted by urgency, the right contractor is notified and the landlord is kept updated.
Rent reminders and landlord reports
Polite reminders before and after rent is due, and a monthly statement for each landlord, put together automatically.
Hours saved: run your own numbers
For a team of eight, that's about 61 hours a week, or 1.6 people's worth of time, given back to the team you already have. Nobody is replaced; the time goes back into customers and the work that pays.
Your business won't be exactly typical. The calculator opens with these assumptions filled in, and you can change your team size, admin load, revenue and every task.
FAQs
What is a property CRM?
A property CRM keeps track of buyers, tenants, landlords, vendors and properties in one place, along with viewings, offers and tenancies. The best ones also automate follow-ups and reminders, so nothing slips.
Should we use an off-the-shelf property CRM or a custom one?
If an existing property CRM fits how your agency works, use it and we'll automate around it. A custom one makes sense if you're paying for a lot you don't use, run sales and lettings very differently, or need it to connect to tools the others don't support.
Can automation reply to Daft.ie and MyHome enquiries?
Yes. Portal enquiries arrive by email, so an automation can read them, reply with viewing times and log the lead in your CRM within a minute.
Is this GDPR compliant?
It can be, and we design it to be: business AI accounts that don't train on your data, EU hosting where possible, and only the data each step needs.
Start with a free 45‑minute AI consultation.
- We look at how your business runs today
- You see where AI would save time, and where it wouldn't
- A written summary within 48 hours